Streamlining HR processes for a growing business
Here's what the client was dealing with before we stepped in:
Information was spread across multiple spreadsheets, email threads, and random documents. If a manager needed to find something, it was a hunt. And keeping everything current? Nearly impossible.
Employees would email or submit paper forms for time off, managers would have to manually track them, and there was no way to see at a glance who was actually in the office. The whole approval process took forever and was prone to getting lost.
Company equipment and assets were assigned to people, but there was no real system tracking it. You'd just hope people remembered what they had and that nothing went missing.
There was no good way to track whether employees had actually read and agreed to policies. If an audit came around, it was stressful. The organization couldn't confidently say they had solid records of who'd signed off on what.
There was no easy way for leadership to get a sense of what was happening across teams. How many people are on leave? What's the team looking like? Those questions were hard to answer quickly.
We created a custom platform that handles all the core HR stuff they needed, with four main parts:
One place where all employee data lives—no more hunting through spreadsheets. Managers can quickly find what they need, and the company actually keeps everything up to date. It's straightforward to navigate and just works.
Employees request time off through the platform, it goes to their manager for approval, and boom—it's tracked. No emails getting lost, no confusion. Managers can see their team's leave calendar in real-time, and the whole company gets a view of who's actually in the office on any given day.
Employees get policy documents through the system and digitally sign them. The platform keeps a complete record of who signed what and when, which makes audits way less stressful. If a policy changes, you can re-send it and track the new signatures.
Company equipment gets logged in the system when it's assigned to someone. You can see what's checked out, who has it, and whether anything's missing. It's simple but it keeps everyone accountable.
Let's work together to create something amazing